Project management is the practice of initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specific success criteria at the specified time. The primary challenge of project management is to accomplish all of the project goals within the given constraints. – Wikipedia

In this dedicated series of project management guidelines, we will break the five fundamental steps of project management for organizations and individuals. Starting with the conceptualization and initialization, this first stage of IT project management focuses on defining an overall goal for the project. Each project has a start and endpoint, which decides its unique purpose and the value it provides to the stakeholders as well as to the organization. Defining the project goal is a crucial step which assists in determining project scope, the business case, and project life cycle.

Post completion of the project, scope document also acts as a reality-check board to evaluate the project success and calibrate accordingly.

Create a Project Brief

During the initiation phase, mapping out the project objective along with the business problems to be solved, assist you to navigate the entire project. A feasibility study is conducted to align the project with the objectives and recommended solutions. Vital questions to ask in this phase are :

  1. What are the business goals the project is trying to achieve?

  2. What business benefits will these goals deliver if achieved?

  3. What will be the consequences to the business (financial, goodwill) if the project does not go ahead or fails to deliver the objectives?

  4. Are there any other methods to implement this project?

Once you have discussed the above questions with your team & stakeholders, a solution is recommended, and if the solution is approved, the project is initiated to deliver, and a project manager is appointed. If the solution is disapproved, once again the team goes back to the storyboard to brainstorm the possible outcomes of the above questions.

The significant deliverables, milestones, and the project team are created so that the project manager can move into the detailed planning phase.

What Problem do you solve?

Even before you begin to program your solution, it’s recommended to understand how your solution is solving a critical problem, and if yes, for whom is it solving?

Is it solving organizations inefficiency or a departments integration issue? To understand this better, you have to step in the user’s shoes and experience from his perspective. The better you understand the user, the better you will empathize with their problems. This will help you to create the software architecture required as well as design the database. By keeping the whole approach user-centric, it becomes easier to think through the features and options required.

Identifying the stakeholders

If the app is your child, stakeholders are its parents. From this initiation phase only, the project manager needs to be aware of the stakeholders of the project and assign them in the RACI Matrix.


The team member who will complete the task


The team member who delegates work and provides a final review on the task as per the documentation.


The team members who provide their inputs and expertise based on the impact and requirement.


People who need to be in the conversation loop as the project progresses.

The RACI matrix is an amazing framework to reduce ambiguity amongst the team members, yet work as a simultaneous group and take everyone’s guidance in project completion. However, project planning is a vast process which envisions the project from the start to the end, analyzes the budget, mitigates risk, and adheres to a timeline.

In the next article, we will discuss the second phase of Project Management – Definition and Planning. Appzoro helps individuals, startups, and organizations to build beautiful and scalable mobile applications for their audiences. For more information, visit our resource center or contact an app development expert today.

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